Encargado de Facturación y Cobranza/ Billing and Collection Assistant

Billing and Collection Assistant candidate should be professional, well organized, detail-oriented, have excellent oral and written communication skills and have the ability to meet multiple daily deadlines. Proficiency using Microsoft Word, Excel and accounting billing software is preferred. Is responsible for the completion of all facets of the billing and collection function. The position requires the preparation of client invoices, as well as monitoring and follow-up after they are sent.
Principal Job Functions
- Perform client billing, expenses and collection activities for assigned clients in a timely manner.
- Register and control client expenses on Time billing System.
- Collect Client Expenses Backups.
- Monitor and manage outstanding accounts receivable.
- Meet with the General Manager, and/or partners to discuss monthly billing, outstanding invoices, client expenses and strategy for collections.
- Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline.
- Review Proformas for misallocated time and ensure time entries are in accordance with client policy.
- Communicate new/changes in client policies to timekeepers.
- Edit draft invoices based on partners’ mark-up, including:
- Prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions.
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
- Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts.
- Maintain/enter status updates in Firm’s collection database.
- Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.
Essential Knowledge, Skills and Competencies:
- Ability to read, write and speak English
- Strong proficiency in Microsoft Office applications, including Word, Excel and Outlook
- Excellent oral and written communication skills
- Ability to read, comprehend and follow instructions
- Ability to work independently and with a team
- Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
- Identify issues and problems with assignments
- Ability to manage multiple priorities and adjust to changing priorities in a professional manner
- Strong organizational skills
- Ability to deal with stress around deadlines
- Commitment to the office and firm

Educational Qualifications
Minimum of a college degree with specialization in accounting or finance preferred
2+ years law firm billing experience required
English, read, write and speak