Executive Assistant

We are looking for an Executive Assistent for fix term, on telecommuting.

This role will report to the CEO. We are looking for someone dynamic and decisive who is capable of making assertive decisions and solving problems in an agile and ambiguous environment. Whoever fills this role will need to take a holistic approach to provide support to the executive team with administrative tasks. Your role is very important for the company because you ensure that their time is optimized and aligned with their needs and those of the business.
As executive assistant, you will also be responsible for managing the schedules and communications of key company executives. Their duties include prioritizing contacts, gathering documents to prepare for meetings and coordinating travel arrangements, among other administrative tasks required for this unit.


Ideal characteristics:
You love details, like order, structure, and process;
You like to fix things and figure out how things work;
You love both independent and collaborative work;
You are a good communicator both written and oral;
You are comfortable with remote work;
You are comfortable with change and can respond quickly;
Proficiency in English and Spanish;
You are comfortable with multitasks;
You have ability to prioritize, strong organizational skills, adaptability and good communication skills;
You manage the tasks quickly and in a short period of time;
You like to anticipate what the executive team will need, using your initiative and tenacity to get the job done;
Discretion and confidentiality is required since it will be handling sensitive information.

Technical requirements:
Higher degree in administration and finance, secretarial or similar;
Very high level of English;
Previous experience of at least 5 years in a similar position as Executive Assistant giving support to the General Management;
Good level of computer skills: Gmail, Google Doc, Google Sheet and Powerpoint.

Job responsibilities:
Room management (Coworking), meeting planning and committees;
Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters;
Act as a point of reference for the facilitation of communications with the internal teams and external people;
Support in preparation of documentation, management of deadlines, databases, customer service...);
Schedule management for internal meetings;
Travel organization and associated arrangements;
Contact with investors, providers and other external parties;
Participate in leadership meetings taking notes, preparing materials, following up on action items and sending summaries (minute) once completed;
Other tasks derived from the position.

Benefits:
4 weeks of vacation (PTO), + 1 Week more, Last week of the year, LISA Insurtech doesn’t work;
Day off for your Birthday.